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Freedom of Information Act (FOIA) Handbook

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Office of Administration

This handbook is intended to assist you in making a Freedom of Information Act (FOIA)request to the Office of Administration (OA), Executive Office of the President (EOP). Forfurther details please refer to the OA FOIA Regulations which can be found at 5 CFR §2502. These regulations are currently being updated.

OA is a distinct entity from the other components of the EOP. Please contact the separate EOP entities, that are subject to FOIA, individually, if you would like to make a FOIA request for their records.

The EOP entities subject to the FOIA are:

  • Council on Environmental Quality
  • Office of Administration
  • Office of Management and Budget
  • Office of National Drug Control Policy
  • Office of Science and Technology Policy
  • United States Trade Representative

The EOP entities exempt from the provisions of the FOIA are:

  •     White House Office
  •     Office of the Vice President
  •     Council of Economic Advisers
  •     National Security Council
  •     Office of Policy Development
  •     President's Foreign Intelligence Advisory Board

Mission of the Office of Administration:

The Office of Administration (OA) was established within the Executive Office of thePresident (EOP) by Reorganization Plan No. 1 of 1977. The Office was activated, effectiveDecember 4, 1977, by Executive Order 12028 of December 12, 1977. Its primary function isto provide common administrative and support services for the various entities of the EOP.The services include personnel; financial management; data processing; library services;records management; and general office operations, such as mail, messenger, printing,procurement, and supply services. OA has no field organizations and consists of thefollowing:

     (1)   Office of the Director and General Counsel

     (2)   Equal Employment Opportunity

     (3)   Facilities Management

     (4)   Financial Management

     (5)   General Services

     (6)   Human Resources Management

     (7)   Information Systems & Technology

     (8)   Library Research Services

     (9)   Operations and Legislative Liaison

     (10)   Security

Current Publications:
None at this time.

Submitting a Freedom of Information Act Request:

A request made under the FOIA must be submitted in writing, by mail or fax, to thefollowing address:

     Office of Administration
     FOIA Officer
     725 17th Street NW
     Washington, DC 20503
     Phone: (202) 395-2273
     Fax: (202) 456-7921

The words FOIA REQUEST should be clearly marked on both the letter andthe envelope. Due to security measures at the Eisenhower Executive Office Building and the New Executive Office Building,requests made in person should be delivered to Room G-1, at the above address. Describethe specific records requested in enough detail so that they can be located with areasonable amount of effort. Requests for answers posed as questions are not covered underthe FOIA. The request must be for records. Records must exist at the time the request issubmitted.

Please state your willingness and ability to pay applicable fees or provide ajustification to support a fee waiver.

For further information, please refer to the Office of Administration FOIA Regulationsat
5 CFR §2502, which are currently being reviewed in light of thepassage of the E-FOIA Amendment of 1996. Questions relating to the OA records anddisclosure regulations may be directed to (202) 395-2273.

Privacy Act:

Information may also be requested from OA under the Privacy Act, 5 U.S.C. 552a. PrivacyAct requests for information in OA's files must be in writing and sent to the same addressas FOIA requests (see Submitting a Freedom of Information Act Request).For further details please refer to the OA Privacy Act Regulations which can be found at 5 CFR §2504.

The Privacy Act Regulations apply to all records maintained by the Office ofAdministration that are contained in a system of records, and that contain informationabout an individual. The regulations also establish procedures that (a) authorize anindividual's access to records maintained about him/her; (b) limit the access of otherpersons to those records; and (c) permit an individual to request the amendment orcorrection of records about him/her self.

Please note that records maintained by OA are usually kept only on individuals employedby the office and not on all other citizens or residents of the United States.

EOP Publications Office:

There are no OA publications. A FOIA should not be made for White House (WH)publications, which are available on the Internet (www.pub.whitehouse.gov)or for Office of Management and Budget (OMB) publications, also available on the Internet(www.whitehouse.gov/OMB/). Individuals without Internet accessshould contact the EOP Publications Office.

Address: EOP Publications Office
              725 17th Street, NW
              NEOB Room 5025
              Washington, DC 20503
              Phone: (202) 395-0778
              Fax: (202) 395-0783

OA's website address:


OA's Electronic Reading Room

The following can be found in OA's Electronic Reading Room located on OA's website (see address above):

President and First Lady | Vice President and Mrs. Gore
Record of Progress | The Briefing Room
Gateway to Government | Contacting the White House
White House for Kids | White House History
White House Tours | Help | Text Only

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