| Memoranda on Energy Budget Reporting Guidance Energy Reporting Requirements |
February 4, 1997
MEMORANDUM FOR HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES
FROM: Franklin D. Raines, Director
SUBJECT: Agency Reporting to Congress on Energy Expenditures
The Senate Appropriations Committee Report accompanying the FY 1997 Treasury, Postal
Service, and General Government appropriation bill included a provision requiring
departments and agencies to include with their Congressional budget request for FY 1998
and subsequent years a report on energy costs and energy-savings activities (Attachment 2).
Each agency that leases, owns, or operates (i.e. pays energy bills for) a facility, including
agencies with delegated authority from the General Services Administration (GSA), must
submit this report. Agencies whose facilities are entirely provided by the GSA and paid for
under Standard Level User Charges (SLUC) do not need to file this report and need not
respond to this memorandum.
The Administration supports this information collection requirement; it is consistent with existing law and with Executive Order 12902, "Energy Efficiency and Water Conservation at Federal Facilities" (Attachment 3). We recommend a simple report format using the forms included in Attachment 1. The report should accompany or shortly follow the agencyþs budget submission to Congress.
The Senate committee report language requires at a minimum:
- "a statement of the amount of appropriations requested for electricity and other energy costs associated with the operation and maintenance of facilities owned, operated, or leased by [each] agency..."; and
- "a description of the activities being carried out by each agency to reduce energy costs in accordance with section 543 of the National Energy Conservation Policy Act (NECPA) (42 U.S.C. 8254) and Executive Order 12902."
Spending amounts for energy consumption should be shown for the prior year, current year, and budget year. Attachment 1 provides forms for this purpose. These forms are copied from the FEMP reporting tables, except that questions about vehicle fuel consumption have been omitted. The forms ask for a breakdown of energy expenditures by fuel/energy type, to be provided if that information is available. If it is not available, simply provide the total energy expenditures known or projected for each year. A breakdown within the electricity figure by generating sources is not needed. Additional questions on the forms address agency efforts to reduce facility energy costs and their results.
In addition to this annual submission, the Senate appropriations committee report requires a separate, one-time report from the same agencies to be submitted to the appropriation committee by each agency by March 31, 1997, containing:
- Figures for the agency's actual energy use in its facilities during FY 1996;
- The agency's strategy for implementing a centralized facilities energy cost accounting system;
- The agency's strategy for meeting the year 2005 energy-use reduction goals of E.O. 12902 for facilities it owns, operates, or leases; and
- A list of specific energy savings projects to be implemented by the agency during FY 1997.
With respect to item 2 above, the report should address the feasibility of implementing a centralized cost-accounting system and what benefits might be expected if a centralized system were to be adopted. If the feasibility analysis indicates that implementing a centralized energy cost accounting system would be extremely difficult, the þstrategyþ portion of the report to Congress should suggest alternative ways to improve the quality and timeliness of energy-cost data collection.
In addition to these reports, OMB will work with DOE and GSA to monitor government- wide progress on the requirements outlined in E.O. 12902.
Attachments (3)
Attachment 1
Data Collection Forms for Report on Energy Costs and Reduction Measures to Accompany Agency Budget Submissions to Congress (Feb. 1997)
Agencies should use the attached forms as the reporting instrument to accompany or follow their FY 1998 Congressional Budget Submission. These forms are essentially the same as the one agencies use to submit data to the Department of Energy Federal Energy Management Program (FEMP), except that questions about vehicle fuel use have been removed. In responding to this Congressional request, we wish to provide three years of data (prior year, current year, and budget year), which is not collected on the FEMP forms, so we have provided three forms.
Since all agencies should have submitted their FY 1996 data to FEMP by now, a photocopy of the FEMP submission may be used for the FY 1996 data sent to the Appropriation Committees and OMB. Use these forms to provide projections for FY 1997 and FY 1998 that are consistent with current appropriations and the agency's FY 1998 budget request.Web-version note:
The forms are included here for completeness, but they will not print cleanly one-per page. To print each form as a separate document, go to
Agency_____________________________ Prepared by:____________________________
Reported Year: FY 1996 Date Submitted:___________ Phone:___________________
GROSS SQUARE FOOTAGE
Buildings/Facilities Excluded Buildings/Industrial
Gross Square Feet, Thou.______________ Gross Square Feet, Thou._____________
ENERGY CONSUMPTION AND COST DATA
(Breakdown of energy types is optional for the annual report accompanying
agency budget materials, but the data should be available at least for
FY 1996 from the agency's recently-completed FEMP submission.)
Buildings/Facilities Annual Consumption Annual Cost (Thou. $)
Electricity MWH __________________ _____________________
Fuel Oil Thou. Gal. __________________ _____________________
Natural Gas Thou. Cu. Ft. __________________ _____________________
LPG/Propane Thou. Gal. __________________ _____________________
Coal S. Ton __________________ _____________________
Purch. Steam BBtu __________________ _____________________
Other BBtu __________________ _____________________
Total Buildings/Facilities Costs _____________________
Excluded Buildings/Industrial Annual Consumption Annual Cost (Thou. $)
Electricity MWH __________________ _____________________
Fuel Oil Thou. Gal. __________________ _____________________
Natural Gas Thou. Cu. Ft. __________________ _____________________
LPG/Propane Thou. Gal. __________________ _____________________
Coal S. Ton __________________ _____________________
Purch. Steam BBtu __________________ _____________________
Other BBtu __________________ _____________________
Total Excluded Bldgs/Indust Fac. Costs _____________________
DIRECT AGENCY EXPENDITURES -- Direct expenditures on facility energy
efficiency improvements
FY 1996 Expenditures (Thou. $)______________________
Annual savings anticipated from expenditures_________________ MMBTU
_________________(Thou. $)
ENERGY SAVINGS PERFORMANCE CONTRACTS
Number of ESP contracts awarded_________________
Annual savings anticipated from ESP contracts________________MMBTU
________________(Thou. $)
UTILITY INCENTIVES
Incentives received____________________(Thou. $)
Funds spent in order to receive incentives_____________________(Thou. $)
Annual savings anticipated from DSM activities________________MMBTU
________________(Thou. $)
TRAINING
Current year expenditures for energy management training_____________(Thou. $)
Number of personnel trained_______________________
Agency_____________________________ Prepared by:____________________________
Reported Year: FY 1997 Date Submitted:___________ Phone:___________________
ESTIMATED GROSS SQUARE FOOTAGE
Buildings/Facilities Excluded Buildings/Industrial
Gross Square Feet, Thou.______________ Gross Square Feet, Thou._____________
ENERGY CONSUMPTION AND COST DATA
(Breakdown of energy types for the current year is optional, but if it's available,
please provide it.)
Buildings/Facilities Annual Consumption Annual Cost (Thou. $)
Electricity MWH __________________ _____________________
Fuel Oil Thou. Gal. __________________ _____________________
Natural Gas Thou. Cu. Ft. __________________ _____________________
LPG/Propane Thou. Gal. __________________ _____________________
Coal S. Ton __________________ _____________________
Purch. Steam BBtu __________________ _____________________
Other BBtu __________________ _____________________
Total Buildings/Facilities Costs _____________________
Excluded Buildings/Industrial Annual Consumption Annual Cost (Thou. $)
Electricity MWH __________________ _____________________
Fuel Oil Thou. Gal. __________________ _____________________
Natural Gas Thou. Cu. Ft. __________________ _____________________
LPG/Propane Thou. Gal. __________________ _____________________
Coal S. Ton __________________ _____________________
Purch. Steam BBtu __________________ _____________________
Other BBtu __________________ _____________________
Total Excluded Bldgs/Indust Fac. Costs _____________________
DIRECT AGENCY EXPENDITURES -- Direct expenditures on facility energy
efficiency improvements
FY 1997 Estimated Expenditures (Thou. $)______________________
Annual savings anticipated from expenditures_________________ MMBTU
_________________(Thou. $)
ENERGY SAVINGS PERFORMANCE CONTRACTS
Number of ESP contracts planned_________________
Annual savings anticipated from ESP contracts________________MMBTU
________________(Thou. $)
UTILITY INCENTIVES
Incentives anticipated____________________(Thou. $)
Funds planned in order to receive incentives___________________(Thou. $)
Annual savings anticipated from DSM activities________________MMBTU
________________(Thou. $)
TRAINING
Planned year expenditures for energy management training_____________(Thou. $)
Planned number of personnel trained_______________________
Agency_____________________________ Prepared by:____________________________
Reported Year: FY 1998 Date Submitted:___________ Phone:___________________
PROJECTED GROSS SQUARE FOOTAGE
Buildings/Facilities Excluded Buildings/Industrial
Gross Square Feet, Thou.______________ Gross Square Feet, Thou._____________
PROJECTED ENERGY CONSUMPTION AND COST DATA
(Breakdown of energy types for the budget year is optional, but if it's available,
please provide it.)
Buildings/Facilities Annual Consumption Annual Cost (Thou. $)
Electricity MWH __________________ _____________________
Fuel Oil Thou. Gal. __________________ _____________________
Natural Gas Thou. Cu. Ft. __________________ _____________________
LPG/Propane Thou. Gal. __________________ _____________________
Coal S. Ton __________________ _____________________
Purch. Steam BBtu __________________ _____________________
Other BBtu __________________ _____________________
Total Buildings/Facilities Costs _____________________
Excluded Buildings/Industrial Annual Consumption Annual Cost (Thou. $)
Electricity MWH __________________ _____________________
Fuel Oil Thou. Gal. __________________ _____________________
Natural Gas Thou. Cu. Ft. __________________ _____________________
LPG/Propane Thou. Gal. __________________ _____________________
Coal S. Ton __________________ _____________________
Purch. Steam BBtu __________________ _____________________
Other BBtu __________________ _____________________
Total Excluded Bldgs/Indust Fac. Costs_____________________
DIRECT AGENCY EXPENDITURES -- Direct expenditures on facility energy
efficiency improvements
FY 1998 Budgeted Expenditures (Thou. $)______________________
Annual savings anticipated from expenditures_________________ MMBTU
_________________(Thou. $)
ENERGY SAVINGS PERFORMANCE CONTRACTS
Number of ESP contracts planned_________________
Annual savings anticipated from ESP contracts________________MMBTU
________________(Thou. $)
UTILITY INCENTIVES
Incentives anticipated____________________(Thou. $)
Funds planned in order to receive incentives___________________(Thou. $)
Annual savings anticipated from DSM activities________________MMBTU
________________(Thou. $)
TRAINING
Planned year expenditures for energy management training_____________(Thou. $)
Planned number of personnel trained_______________________
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