This is historical material, "frozen in time."
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This is historical material, "frozen in time."
The web site is no longer updated and links to external web sites and some internal pages will not work.
OFFICE OF MANAGEMENT AND BUDGET
Privacy Act of 1974; Revisions to the Existing System of Records
AGENCY: Office of Management and Budget, Executive Office of the President.
ACTION: Proposed revisions to an existing system of records.
SUMMARY: The Office of Management and Budget (OMB) is deleting from its inventory
eleven systems of records because the information is no longer maintained by OMB due to
organizational changes. An additional three systems of records will be updated to more accurately
reflect position titles, addresses, and descriptions of the systems.
DATES: This proposed action will be effective without further notice on March 30, 2000, unless comments are received which result in
a contrary determination.
ADDRESSES: Darrell A. Johnson, Freedom of Information Act Officer, Office of Management
and Budget, New Executive Office Building, Washington, D.C. 20503. Comments up to three
pages in length may be submitted via facsimile to (202) 395-3952. Electronic mail comments
may be submitted via Internet to djohnson@omb.eop.gov. Please include the full body of
electronic mail comments in the text and not as an attachment. Please include the name, title,
organization, postal address, and E-mail address in the text of the message.
FOR FURTHER INFORMATION CONTACT: Darrell A. Johnson, FOIA Officer, Office of
Management and Budget, at (202) 395-5715.
SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, the Office
of Management and Budget conducted a review of its Privacy Act systems of records and
determined that eleven systems of records can be deleted from its inventory because the data is
neither collected nor maintained by OMB. The systems of records to be deleted are:
OMB/SPD/01, "Clearance Office Information System"; FAI-1, "Federal Procurement and
Logistics Personnel Information System"; FAI-2, "Individual Credentialing Services Program";
OMB/LIBRY/01, "Library Circulation System"; OMB/BUDGO/01, "Payroll and Leave Records";
OMB/BUDGO/03, "Personnel Summary"; OMB/BUDGO/04, "Professional Staff Roster";
OMB/RECDS/01, "Researcher Request File"; OMB/ADSER/01, "Staff Directory Card";
OMB/BUDGO/02, "Staff Travel Records"; and OMB/CAVAD/01, "Veterans Education and
Training Load Model." In addition, three other systems of records in OMB's inventory are being
revised to incorporate address and title changes as well as to update descriptions of the systems
and other data. These three systems are OMB/LEGIS/01, "Private Relief Legislation";
OMB/PERSL/01, "Recruiting and Applicant Records"; and OMB/ADSER/02, "Staff Parking
Application File", and are published in their entirety. One of the revisions is the deletion from the
routine use description of disclosures that are made internally within OMB. Those disclosures
will continue to be made, but are authorized by 5 U.S.C. 552a(b)(1).
Dated March 30, 2000
Robert L. Nabors, II Executive Secretary and
Assistant Director for Administration
For the reasons discussed in the preamble, OMB is updating three systems of records which are
being printed in their entirety as shown below.
OMB/LEGIS/01
System name:
Private Relief Legislation.
Security classification:
None.
System location:
Legislative Information Center, Office of Management and Budget, New Executive Office
Building, 725 17th Street, NW, Washington, DC 20503.
Categories of individuals covered by the system:
Individuals who are the subject of proposed or enacted private relief legislation.
Categories of records in the system:
The information contained in these records consists of only those private relief bills requiring
Office of Management and Budget review as specified in OMB Circular No. A-19, Revised
September, 1979. The information maintained may include copies of a draft bill proposed by an
agency as defined in the Circular, copies of bills introduced in the Congress, and if applicable,
Congressional committee reports, agency memorandums and letters, OMB memoranda and
letters, and other documents as may be needed in connection with the legislative coordination and
clearance process. Certain individual records may also contain correspondence from and to the
individual about whom the information is maintained.
Authority for maintenance of the system:
Office of Management and Budget Circular No. A-19, Revised September, 1979.
Routine uses of records maintained in the system, including categories of users and the purposes
of such uses:
Disclosure may be made to a congressional office from the record of an individual in response to
an inquiry from the congressional office made at the request of that individual.
Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:
Storage:
The records are stored in an electronically powered rotary file.
Retrievability:
Information is retrieved by name of individual, bill number, or private law number.
Safeguards:
Access to the building is controlled and monitored by security personnel. Access to the records is
limited to those whose official duties require access to the information.
Retention and disposal:
Permanent records are maintained on private relief bills introduced during the current and prior
two sessions of Congress and then transferred to the National Archives.
Supervisory Legislative Research Assistant, Legislative Information Center, Office of
Management and Budget, New Executive Office Building, 725 17th Street, NW, Washington, DC
20503.
Notification procedure:
If you wish to determine whether a record exists regarding you in the systems of records, contact
the Freedom of Information Act Officer, Office of Management and Budget, New Executive
Office Building, 725 17th Street, NW, Washington, DC 20503.
Record access procedures:
See Notification procedure.
Contesting record procedures:
See Notification procedure.
Record source categories:
See "Categories of records in the system."
Systems exempted from certain provisions of the act:
Not applicable.
OMB/ADSER/02
System name:
Staff Parking Application File.
Security classification:
None.
System location:
Administration Office, Office of Management and Budget, New Executive Office Building, 725
17th Street, NW, Washington, DC 20503.
Categories of individuals covered by the system:
OMB employees requesting a parking permit or joining a carpool.
Categories of records in the system:
The system contains completed OMB Form 73 submitted by OMB employees who desire a
parking permit. The form contains the following information on person making the application:
Name, office or division, room number, telephone extension, home address, home telephone
number, zip code, and make of car. For each rider the following information is recorded, name,
home address, and work location and office phone number.
Authority for maintenance of the system:
Federal Property Management Regulation (FPMR) 41 CFR 101-20.104 and Office of
Management and Budget Office Memorandum No. 91-14.
Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the
system:
Storage:
Forms are maintained in a file cabinet.
Retrievability:
Records are kept by type of parking permit issued and by name. Access is limited to the
Associate/Assistant Director for Administration, staff of the Administrative Services section, staff
who wish to join a carpool, and upon request, the individual to which the information pertains.
Safeguards:
Access to the building is controlled and monitored by security personnel. Access to the records is
limited to those whose official duties require access to the information.
Retention and disposal:
Records are retained and disposed of in accordance with the National Archives and Records
Administration records schedule.
System manager(s) and address:
Associate/Assistant Director for Administration, Office of Management and Budget, Old
Executive Office Building, 17th and Pennsylvania Ave. NW, Washington, DC 20503.
Notification procedure:
If you wish to determine whether a record exists regarding you in the systems of records, contact
the Freedom of Information Act Officer, Office of Management and Budget, New Executive
Office Building, 725 17th Street, NW, Washington, DC 20503.
Record access procedures:
See Notification procedure.
Contesting record procedures:
See Notification procedure.
Record source categories:
See "Categories of records in the system."
Systems exempted from certain provisions of the act:
Not applicable.
OMB/PERSL/01
System name:
Recruiting Records.
Security classification:
None.
System location:
Administration Office, Office of Management and Budget, New Executive Office Building, 725
17th Street, NW, Washington, DC 20503.
Categories of individuals covered by the system:
Persons identified through OMB's recruitment program have applied or who have been referred
for employment consideration for a internship, summer employment or a permanent position.
Categories of records in the system:
These records contain information relating to the education and training; appraisal of potential;
honors, awards, or fellowships; and home address of these persons and is obtained from resumes
provided by the applicants.
Authority for maintenance of the system:
Title 5, U.S.C. Section 3109, 3301, 3302, 3304, 3309, 3318, 3319, and Executive Orders 10577
and 11103.
Routine uses of records maintained in the system, including categories of users and the purpose of
such uses:
a.Office of Personnel Management (OPM) to the extent the information is relevant to OPM's
decision on a OMB request.
b.A congressional office in response to an inquiry from the congressional office made at the
applicant's request.
c. A requesting Federal agency, Commission or other public office if that applicant has indicated
to OMB that he or she is available for referral to other agencies for consideration.
Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the
system:
Storage:
Paper records and electronic media.
Retrievability:
Individual records are indexed by name, by school, by area of interest, and by the type of
appointment the applicant is seeking.
Safeguards:
Access to and use of the system and its records is limited to selected OMB staff whose official
duties require having access. Files are kept in the OMB Administration Office and in the EOP
computer center. Both facilities are locked and alarmed. Only OMB staff involved in recruiting or
hiring personnel have access to this data.
Retention and disposal:
Records are retained and disposed of in accordance with the National Archives and Records
Administration records schedule.
System manager(s) and address:
Associate/Assistant Director for Administration, Office of Management and Budget, Old
Executive Office Building, 17th and Pennsylvania Ave. NW, Washington, DC 20503.
Notification procedure:
If you wish to determine whether a record exists regarding you in the systems of records, contact
the Freedom of Information Act Officer, Office of Management and Budget, New Executive
Office Building, 725 17th Street, NW, Washington, DC 20503.
Record access procedure:
See Notification procedure.
Contesting record procedures:
See Notification procedure.
Record source categories:
See "Categories of records in the system."
Systems exempted from certain provisions of the act:
