GOVERNMENTWIDE SYSTEMS OF RECORDS
This index is provided as a finding aid to federal agencies. Agencies which have custody of records described in this list should ensure that the appropriate offices have copies of the systems of records. The systems of records notices are compiled biennially by the Office of the Federal Register and are available online at:
Questions about the particular systems of records should be directed to the individual whose name appears for each agency.
Equal Employment Opportunity CommissionFor more information contact Thomas J. Schlageter or Kathleen Oram, Office of Legal Counsel, 202/663-4669.
Records on applicants for Federal employment and current and former Federal employees who file complaints of discrimination or reprisal, or who file appeals with EEOC from agency decisions, petitions for review of decisions of the MSPB, or requests for review of final decisions in negotiated grievance actions.
Federal Emergency Management AgencyFor more information contact Sandra Jackson at 202/646-3840.
Applicants for and incumbents of NDER assignments, including FEMA Form 85-3, NDER Qualifications Statement, which is used to determine membership for units of the NDER in Federal departments and agencies in accordance with Executive Order No. 11179 as amended by Executive Order No. 12146.
General Services AdministrationFor more information contact Helen Maus, Office of General Counsel, at 202/501-1460, or Mary Cunningham at 202/501-3415.
Records on former Federal employees involuntarily separated from government employment
result of a commercial activity contract. The system is used to provide government agencies
with necessary information on former Federal employees hired by contractors to ensure the
proper distributions of severance pay by the government.
Records of current Federal employees who use government assigned charge cards while in
status. It is used to provide government agencies with (1) necessary information on the
commercial travel and transportation payment and expense control system which will provide
travelers charge cards for official travel and related travel expenses on a worldwide basis; (2)
attendant operational and control support; and (3) management information reports for expense
Records on individuals who are current Federal employees on travel and individuals being provided travel by the government. It is used to enable travel agents who are under contract to the Federal government to issue and account for travel provided to individuals.
For more information contact Helen Maus, Office of General Counsel, at 202/501-1460
Department of LaborFor more information contact Miriam Miller, Office of the Solicitor, 202/219-8188
Records on FECA benefit recipients. These are Federal employees injured in the
duty, or beneficiaries of employees killed in the performance of duty. Includes information and
verification about covered employees' work related injuries, entitlement to medical treatment and
vocational rehabilitation; entitlement to and computation of continuation of pay, compensation,
survivors' benefits under FECA and certain other statutes.
Information on Employment Training Administration Job Corps students and former students.
Merit Systems Protection BoardFor more information contact Michael Hoxie, Office of the Clerk, 202/653-7124
Records on (a) current and former Federal employees, applicants for employment, annuitants, and other individuals who have filed appeals with MSPB, or with respect to whom a Federal agency has petitioned MSPB concerning any matter over which the Board has jurisdiction; and (b) current and former employees of State and local governments who have been investigated by the Special Counsel and have had a hearing before MSPB concerning possible violation of the Hatch Act.
Office of Government EthicsFor more information contact Bill Gressman at 208-8000 x1110.
Records on the President, the Vice President, candidates for those offices, Administrative
Judges, members of uniformed services at pay grade O-7 or above, the Postmaster General and
Deputy Postmaster General, designated agency ethics officials, appointed civilians to the
Executive Office of the President, nominees for positions requiring Senate confirmation, and
many government officials in the Senior Executive Service, other positions above GS-15, and
Schedule C appointees. The system includes records on both former and current employees, and
may include records on any employee of the executive branch if required for the administration
of the Ethics in Government Act of 1978 and the Ethics Reform Act of 1989, as amended,
regarding the filing of financial status reports, reports concerning certain agreements between the
covered individual and any prior private sector employer, ethics agreements, and the preservation
of waivers issued to an officer or employee pursuant to section 18 U.S.C. § 208,
divestiture issued pursuant to section 502 of the Ethics Reform Act, and government ethics
advice and other ethics program matters.
Records of former or current employees required by their agency to file such statements in order to meet requirements of Executive Order Nos. 12674 (as modified by 12731), 12565 and 11222; OGE regulations and section 107 of the Ethics in Government Act of 1978 concerning the filing of employment and financial interest statements, which are reviewed for conflict of interest purposes.
Office of Personnel ManagementFor more information contact John Sanet at 202/606-1955.
Records on current and former Federal employees as defined in 5 U.S.C. § 2105,
OPM's Central Personnel Data File and related agency personnel management information
systems. The Official Personnel Folders and other general personnel records files are the official
repository of the records, reports of personnel actions, and the documents and papers required in
connection with actions effected during an employee's Federal service.
Records on current or former Federal employees, including appointees to the Senior
Executive Service maintained on an employee's performance.
Records on current or former Federal employees, including Senior Executive Service
against whom such an action has been proposed or taken in accordance with 5 C.F.R.
§§ 432, 732, 752, or 754.
Records on (a) persons who have applied to OPM or agencies for Federal employment, and
current and former Federal employees submitting applications for other positions in the Federal
Service; and (b) applicants for Federal employment believed or found to be unsuitable for
employment on medical grounds.
Records on current and former Federal employees, applicants for Federal employment,
and former State and local government employees, and applicants for State and local government
employment, selected private sector employees and applicants for sample comparison groups
used by OPM or other Federal agencies for the construction, analysis, and validation of written
tests, and for research on and evaluation of personnel or organizational management and staffing
methods, including workforce effectiveness studies.
Records on current and former Federal employees and individuals who have applied for
employment used by OPM and agencies to evaluate personnel/organizational measurement and
selection records, implement and evaluate Federal Equal Opportunity Recruitment and
affirmative action programs, prepare reports regarding breakdowns by race, sex, and national
origin of applicants, and to locate individuals for personnel research.
Records on current and former Federal employees who have either: (a) filed a position
classification appeal or a job grading appeal with OPM's Agency Compliance and Evaluation, an
OPM regional office, or with their agencies; or (b) filed a retained grade or pay appeal with
OPM's Agency Compliance and Evaluation or an OPM regional office, used to document the
processing and adjudication of the appeal.
Records on current and former civilian Federal employees maintained to ensure proper medical evaluation, diagnosis, history, treatment, and continuity of care; documentation of hazard exposures, treatment, medically-related employment decisions, and communications among health care providers, including planning of further care, evaluation of the qualify of health care rendered, and to ensure proper operation of an agency's drug testing program.
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